COE Timeline: A Guide to Academic Activities

This timeline provides a comprehensive overview of the key academic activities managed by the Controller of Examinations (COE) throughout the academic year. Please note that specific dates may vary slightly each year and will be announced through official channels.

Navigation: You are currently viewing the COE Timeline.

Schedule for Controller of Examinations (COE) Activities:

This section details the schedule for various processes and events managed by the COE. The academic year is divided into two semesters: the Odd Semester (typically running from [mention the start month based on the context] to December) and the Even Semester (typically running from [mention the start month based on the context] to June/July).

1. Academic Module and Subject Appendices:

• Appending subjects to the academic module: This refers to the process of officially adding or updating the list of subjects and courses offered for each semester.
  • Odd Semester: This process is typically completed by May, ensuring the academic module is ready for the upcoming odd semester.
  • Even Semester: This process is completed by November, preparing the course list for the next even semester.

2. Student Enrollment and Identification:

• Generation of Roll Numbers for First-Year Programs: This is the assignment of unique identification numbers to all newly admitted students.
  • Odd Semester: This is completed by August, allowing first-year students to be officially registered.
• Preparation of Nominal Rolls for All Programs: A nominal roll is a detailed list of all enrolled students in each program.
  • Odd Semester: Nominal rolls are prepared in August/September, for the odd semester.
  • Even Semester: Nominal rolls are prepared in January, for the even semester.

3. Continuous Assessment and Evaluation:

• Continuous Assessment Tests (CAT) I and II: These are internal examinations conducted to assess students’ understanding of the course material throughout the semester.
  • Odd Semester: CAT I commences on the 35th working day, and CAT II commences on the 70th working day of the semester (typically around August/September).
  • Even Semester: CAT I commences on the 35th working day, and CAT II commences on the 70th working day of the semester (typically around January/March).

4. Arrears Examination Registration:

• Registration for Arrears Examinations: Students who have not passed previous examinations can register to re-take those exams.
  • Odd Semester: Arrears registration takes place in August/September.
  • Even Semester: Arrears registration is conducted in January.

5. Fee Collection and Examination Formalities:

• Examination Fee Collection: Students are required to pay the prescribed examination fee before sitting for the end-semester examinations.
  • Odd Semester: Fee collection occurs during September/October.
  • Even Semester: Fee collection occurs during January/February.

6. Examination Schedule and Logistics:

• Timetable for End Semester Examinations: The official schedule of examination dates and timings for each subject is published.
  • Odd Semester: The timetable is released in October.
  • Even Semester: The timetable is released in March.
• Hall Ticket and Internal Mark Processing: Preparation and dissemination of student hall tickets (admit cards) as well as compiling internal assessment marks before the examinations commence.
  • This processing takes place 3 days before the commencement of examinations.

7. End Semester Examinations:

• Commencement of End Semester Examinations: Final examinations are conducted as per the published timetable.
  • Odd Semester: Examinations typically begin in November.
  • Even Semester: Examinations typically begin in April.

8. Results and Post-Evaluation Processes:

• Publication of Results: Results are published via the college website.
  • Students can expect to view results within 15 days from the last date of examinations.
• Receipt of Applications for Revaluation / Re-totaling / Obtaining Photocopy of Answer Scripts: A procedure by where students can apply for rechecking, re-counting or getting copies of evaluated answer papers.
  • Applications are accepted for 10 days from the date of declaration of results.

9. Special Examinations:

• Special Supplementary Examinations for Final Year Students: In some cases, specific supplementary examinations may be arranged for final year students.
  • These special examinations are usually scheduled in June.

10. Issuance of Official Marksheets:

• Issue of Marksheets: Official grade sheets/mark sheets are distributed to students.
  • Odd Semester: Mark sheets are usually issued in December.
  • Even Semester: Mark sheets are usually issued in June